You will manage and organize the administrative backbone of the company. This includes:
Administrative Tasks
Manage phones, email, scheduling, and calendar
Organize job folders and construction documents
Handle customer communication and follow-ups
Prepare and submit permits
Collect subcontractor documents (W9s, COIs, scope agreements)
Bookkeeping & Financial Support
Enter bills, receipts, and expenses into QuickBooks Online
Create and send invoices
Track progress billing and accounts receivable
Weekly reporting: cashflow, AR, job cost updates
Work with owner and bookkeeper to reconcile accounts
Project Coordination
Set up jobs in Contractor Foreman
Create schedules and update calendars
Assist with change orders, purchase orders, work orders
Track job budgets and update PM/owner weekly
Support punchlist and warranty scheduling
Service Division Coordination
Receive service requests
Schedule the service tech or subs
Collect photos, notes, and invoice information
Ensure service jobs are billed immediately
Required Skills
Construction office experience (preferred)
Strong QuickBooks skills (REQUIRED)
Ability to learn Contractor Foreman or similar software
Highly organized and detail-oriented
Strong communication skills
Able to handle a fast-paced environment with multiple priorities
Reliable, proactive, and able to work independently
Ideal Candidate
Experience with general contracting or roofing companies
Understands job costing, progress billing, and change orders
Calm under pressure, strong follow-through
Likes structure and building systems
Wants to grow long-term with a stable company
Compensation Plan Starting Pay (First 90 Days): $20 per hour
Depends on experience with construction admin & QBO
25–35 hours/week OR full-time depending on need
Raises are pre-set and tied to performance & financial improvement
120-Day Raise Path (Performance-Based)At 120 Days — Raise to $22–$24/per hour
Requirements:
Proficient in QuickBooks Online
Able to manage AR/AP independently
Fully running all Contractor Foreman admin tasks
Permits handled without owner involvement
Weekly financial reports delivered on time
Job folders and documentation consistently organized
Benefits:
Flexible schedule
Paid time off
Application Question(s):
How many years of QuickBooks on line experience do you have?
Experience:
Construction Office Manager: 3 years (Required)
Work Location: In person
Principals only. Recruiters, please don't contact this job poster.